We’re Hiring – Procurement Secretary

Location: Sharjah
Industry: Construction / Engineering / Technical Services

We are looking for a highly organized and detail-oriented Procurement Secretary to support procurement operations, departmental coordination, and communication management. The ideal candidate will have a technical background, strong administrative skills, and the ability to work efficiently in a fast-paced environment.

Key Roles & Responsibilities

1. Communication & Complaint Management

Act as the primary point of contact for the department; professionally screen and route internal and external calls to the appropriate personnel.
Analyze incoming complaints with a technical perspective, identify root causes, and assign them to responsible teams for immediate action.
Track complaints and inquiries end-to-end, ensuring proper follow-up until satisfactory resolution.

2. Procurement & Order Execution

Prepare Local Purchase Orders (LPOs) for non-strategic materials, consumables, IT equipment, and other items as per Manager instructions.
Issue inquiries and RFQs for stationery, office supplies, building materials, and technical consumables to ensure competitive pricing.
Proactively follow up on pending orders with suppliers and internal departments to avoid delays.
Prepare Technical and Commercial Comparison Sheets, evaluating quotations based on pricing, technical specifications, lead times, and payment terms.

3. Documentation & Supplier Compliance

Coordinate supplier registration by collecting and verifying legal, financial, and technical documentation.
Review annual service contracts and technical repair reports with high attention to detail.
Coordinate with the Accounts team for completion of supplier credit application forms.
Maintain an accurate and well-organized filing system for all procurement and departmental documents.

Required Skills & Qualifications

Strong attention to detail, particularly in pricing and documentation accuracy.
Excellent communication skills with good command of English and a professional accent.
Strong active listening and verbal comprehension skills.
Proficiency in MS Office and familiarity with ERP systems.
High typing speed and accuracy for LPO preparation and data management.
Effective time management skills with the ability to handle multiple urgent tasks.
High level of confidentiality and professionalism.
Age: Maximum 30 years.
Experience: Proven technical background (Degree/Diploma in Engineering or experience in a technical industry).
Resilience: Ability to work under pressure and meet tight deadlines.

Job Types: Full-time, Permanent

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