The Secretary will provide administrative, organizational, and operational support to ensure smooth day?to?day activities within a fast?paced real estate environment. This role requires strong communication skills, attention to detail, and the ability to manage multiple tasks while maintaining a high level of professionalism.

- Manage daily administrative operations, including answering phone calls, responding to emails, and handling incoming and outgoing correspondence.

- Maintain organized filing systems for digital and physical documents, ensuring easy retrieval and confidentiality.

- Schedule and coordinate meetings, appointments, and calendars for management and team members.

- Prepare and format business letters, reports, memos, and other office documents.

- Welcome and assist visitors, clients, and partners, ensuring a professional and friendly reception experience.

- Handle office supplies, inventory, and basic procurement tasks to ensure smooth office operations.

- Coordinate travel arrangements, hotel bookings, and transportation when required.

- Support management with administrative tasks such as data entry, record keeping, and follow ups.

- Maintain office cleanliness, organization, and readiness for meetings or client visits.

- Assist in organizing company events, internal meetings, and team activities.

- Liaise with vendors, service providers, and external contacts as needed.

- Uphold confidentiality and professionalism in all interactions and document handling.

- Previous experience as a Secretary or Administrative Assistant, preferably in the real estate sector.

- Strong knowledge of UAE real estate processes (Ejari, RERA forms, tenancy contracts) is an advantage.

- Excellent verbal and written communication skills in English; Arabic is a plus.

- Proficiency in MS Office (Word, Excel, PowerPoint) and CRM systems.

- Strong organizational and multitasking abilities.

- Professional demeanor, customer?service mindset, and ability to work under pressure.

- High level of discretion and confidentiality.

Job Type: Full-time

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